4 VPE Tips for Easier Scheduling

The Vice President Education (VPE) is one of the most important officer roles in the club. The VPE is responsible for creating the schedule, which means assigning roles for each meeting.

When I became VPE the former VPE helped by giving me some good ideas.

Here are 4 tips to make your scheduling creation easier.

Tip 1:

Start new Toastmasters (or newbies) on the simplest tasks: ah counter, timer.

Remind them to bring their Competent Leadership (CL) manual to club with them and make sure someone evaluates them on their roles.

After they have done the simpler roles a few times, you can give them more involved roles.

Tip 2:

Keep up with newbies’ needs.

It will help you create the schedule if you know what people in your club need to do for the CL manual.

Newbies may not understand the CL requirements.

While this will change on Pathways, right now folks in your club have specific things they need to complete the CL manual.

No one has to do ALL the possibilities in the CL manual. For example, project one only requires 3 of 4. There are still several that Toastmasters need to do multiple times.

In order to finish the CL manual, the roles in the meeting that people need are (from most to least often):

General Evaluator (up to 6 times)

Toastmaster (up to 5 times)

Table Topics Master (up to 4 times)

Speech Evaluator (up to 4 times)

Grammarian (up to 3 times)

Timer (1 time)

Ah counter (up to 1 time)

Tip 3:

The week after people speak, they should be evaluators.

This was a tip I learned from the previous VPE. It made sense to me and it has worked in our club for several years.

The only time I wouldn’t necessarily recommend that is for the Icebreaker. So far, though, it has worked out well for our members.

Tip 4:

The Toastmaster becomes the General Evaluator.

The role of the General Evaluator is to comment on the meeting as a whole (including the Toastmaster’s portion), to call for evaluations (including on grammar and timing), and to give feedback to the evaluators.

The General Evaluator needs to understand how the meeting as a whole works in order to provide good feedback.

For this reason, I don’t assign someone as a General Evaluator until they have filled all the other roles.

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